Question 1

How do I find a trustworthy vendor for this?

Accepted Answer

Ask for references from businesses your size — not general testimonials. Require a 30-day pilot before signing long-term contracts. Get full pricing in writing, including all fees. Ask: what does it cost if this doesn't work? Vendors who can't answer that clearly are a red flag.

Question 2

What should I realistically budget for this?

Accepted Answer

Start with the minimum viable spend to test the concept. Most implementations don't need to cost more than $200–500/month to start. Scale spend only after you have proof it's working. Avoid large upfront investments before seeing it operate in your actual environment.

Question 3

How do I know if it's actually working?

Accepted Answer

Define success before you start: a specific metric (hours saved per week, revenue per lead, fees reduced) with a 90-day target. If you can't measure it, you can't manage it. Any vendor who resists defining metrics upfront is protecting themselves from accountability.

PJ's daily workflow doc

01Why this matters

02How to apply

03The closer

04Text PJ — no Calendly, no meeting